The educational materials ordering system known as EMAT will close on April 8, 2016. School districts and open-enrollment charter schools should place any orders for instructional materials needed for the 2015−2016 school year before 5:00 p.m. CST on April 8, 2016. EMAT will reopen for districts to order materials for the 2016−2017 school year on April 25, 2016.
The 2016‒2017 instructional materials allotment (IMA) allocations for each district and open-enrollment charter school are now available at http://tea.texas.gov/WorkArea/DownloadAsset.aspx?id=25769805667. The district IMA allocations are expected to be populated in the instructional materials ordering system known as EMAT by June 30, 2015.
House Bill 1474, passed by the 84th Texas Legislature and signed into law on June 17, 2015, changed the IMA from an annual allocation to a biennial allocation and requires the Texas Education Agency to make the full amount available to districts on September 1 of the first year of the biennium.
Districts need to know that the amounts in the EMAT system must serve them for two full school years rather than just one. District personnel responsible for making instructional materials and educational technology purchasing decisions will want to carefully plan out the two years’ spending to ensure that appropriate funding is available for the full two school years.
Although the amounts will be available in EMAT, the actual funds will not be available until September 1, 2015. Districts and open enrollment charter schools may use unexpended funds from the 2014‒2015 biennium for IMA expenditures including newly adopted instructional materials, continuing contracts, technological equipment, and/or technology services.
If unexpended funds are not available, districts may requisition up to 80% of their 2016‒2017 IMA funds through the delayed-payment option. The delayed-payment option, authorized under the Texas Education Code, §31.0215, enables districts to requisition and receive state-adopted instructional materials before the IMA funds are available. Please share this information with all those responsible for fiscal accountability in your district.
A list of publishers that have agreed to accept delayed payments is available at http://tea.texas.gov/Curriculum_and_Instructional_Programs/Instructional_Materials/Review_and_Adoption_Process/Proclamation_2015/. Each publisher that has agreed to receive a delayed payment will also be identified in the EMAT system. Payments to publishers will be made when the new IMA funds become available and will take priority over districts’ reimbursement or disbursement requests.
Please be aware and plan accordingly: There will be NO additional IMA allotment in Fiscal Year 2017. The allocation received is for both fiscal years 2016 and 2017.
- The commissioner shall, as early as practicable during each fiscal year, notify each school district and open-enrollment charter school of the estimated amount to which the district or charter school will be entitled under Section 31.0211 during the next fiscal year.
- The commissioner may allow a school district or open-enrollment charter school to place an order for instructional materials before the beginning of a fiscal year and to receive instructional materials before payment. The commissioner shall limit the cost of an order placed under this section to 80 percent of the estimated amount to which a school district or open-enrollment charter school is estimated to be entitled and shall first credit any balance in a district or charter school instructional materials account to pay for an order placed.
- The commissioner shall make payments for orders placed under this section as funds become available to the instructional materials fund and shall prioritize payment of orders placed under this section over reimbursement of purchases made directly by a school district or open-enrollment charter school.
- The commissioner shall ensure that publishers of instructional materials are informed of any potential delay in payment and that payment is subject to the availability of appropriated funds. A publisher may decline to accept an order placed under this section.
The passing of House Bill 5 also ammended Chapter 31 of the Texas Education Code by adding Section 31.031 to include:
- A school district may purchase with the district's instructional materials allotment or otherwise acquire instructional materials for use in college preparatory courses under Section 28.014.
Current Instructional Materials Allotment (IMA) allocations for each district and open enrollment charter school are available here.
Allowable Uses for District’s Instructional Materials Allotment include:
- New Instructional Materials under Proclamation 2015
Proclamation 2015 calls for instructional materials for the following subject areas:
- Social Studies, grades K–8
- Social Studies (Spanish), grades K–5
- United States History Studies Since 1877
- World History Studies
- World Geography Studies
- United States Government
- Economics with Emphasis on the Free Enterprise System and Its Benefits
- Algebra I
- Algebra II
- Mathematical Models with Application
- Advanced Quantitative Reasoning
- Engineering Mathematics
- Mathematical Applications in Agriculture, Food, and Natural Resources
- Statistics and Risk Management
- Robotics Programming and Design
- Art, grades K-12
- Music, grades K-12
- Theatre, grades K-12
- Dance, grades 6-12
- Music Studies, grades 9-12
- Musical Theatre, grades 9-12
- Technical Theatre, grades 9-12
- Principles and Elements of Floral Design in Career and Technical Education
- Bilingual/ESL Materials
- English Language Proficiency Standards (ELPS)
- Consumables (includes workbooks from previous proclamations)
- Commissioner’s List of Electronic Instructional Materials
- Technological equipment and technology-related services (includes training educational personnel directly involved in the appropriate use of instructional materials and access to technological equipment for instructional use)
- Instructional materials not on an adopted list.* (such as: online subscription resources, databases, etc.)
- Instructional materials for use in college preparatory courses - (Section 28 of House Bill 5 ammending Chapter 31 of the Texas Education Code)
* Note: Allotment funds will be disbursed to districts for instructional materials not on an adopted list, technological equipment, technology services and other related items. The EMAT system will be used for requests of this nature. Districts and open-enrollment charter schools will be responsible for acquiring products and/or services directly from publishers/vendors.
Allowable Disbursement Expenditures:
Instructions for Reimbursement (if a district receives approval to spend funds before next IMA released):
- Districts must certify that they provide students with a combination of instructional materials that cover all elements of the TEKS, other than physical education. The Instructional Materials Allotment and TEKS Certification form must be presented before the local board of trustees or governing body. The superintendent, local board president, and the board secretary are required to sign the form before it can be accepted by the Texas Education Agency (Agency). The certification form can be mailed, faxed, or emailed to the Agency. Instructions for completing the certification are located at http://www.tea.state.tx.us/WorkArea/DownloadAsset.aspx?id=2147512338.
- Districts should prioritize their selections of instructional materials as they relate to the new STAAR assessment and End of Course exams.
- Districts are responsible for purchasing bilingual/ESL materials with the district’s instructional materials allotment or otherwise acquire instructional materials for use in bilingual education classes.
- With the exception of instructional materials for the visually impaired (Braille, large type and audio), instructional materials purchased through the IMA will become the property of districts.
- Districts are no longer required to order a classroom set of SBOE adopted materials in any given subject area.
- Districts will no longer be eligible to earn textbook credits. Textbook credits that were earned from previous years will be added to a district’s allotment.
Martha (Marty) Rossi, Project Manager, Digital Resources & Library Services
Send questions about instructional materials to TEA staff at: